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UCLA Policy  970: Affiliation Agreements

ISSUING OFFICER:  Executive Vice Chancellor

 

RESPONSIBLE OFFICE:  Legal Affairs/Campus Counsel  - Look Up Contact Person

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EFFECTIVE DATE:  November 9, 1999

SUPERSEDES:  UCLA Policy 970, dated 5/1/1982  


I. REFERENCES 

  1. Standing Order 100.4(dd)(5) of The Regents of the University of California concerning affiliation agreements with other institutions or hospitals. 
      
  2. UC DA 0916, Delegation of Authority: To Execute Certain Affiliation Agreements with Other Institutions or Hospitals, from President David Gardner to Chancellors and Laboratory Directors, 12/8/1986. 
     
  3. UCLA DA 210.03, (To Execute Certain Affiliation Agreements with Other Institutions or Hospitals), to Executive Vice Chancellor Neuman, et al., 11/14/2002. 
     
  4. Regulation No. 750 of the Academic Senate (Revised 6/15/1971 and 4/15/1974) regarding status of persons in charge of courses.

II. BACKGROUND

UCLA affiliates with organizations such as hospitals, educational institutions, governmental agencies, community or public service groups, and similar organizations to provide for the training of UCLA students at those organizations, the training of students from other organizations at UCLA, and to further the educational, public service, or research mission of the University. To define those affiliations, an agreement is entered into between UCLA and the affiliating organization that addresses issues such as liability, academic supervision, and faculty appointments.

III. STATEMENT

A written affiliation agreement setting forth the relationship between UCLA and another organization shall be established whenever a campus unit is involved in one of the following activities:  

  • Training of UCLA students by an organization other than the University of California; 
     
  • Training of UCLA students by UCLA faculty at a non-University of California facility; 
     
  • Training of non-University of California students at UCLA; 
     
  • Sharing of resources that further the educational, public service, or research goals of the University of California.

IV. RESPONSIBILITIES 

  1. The President's authority to execute affiliation agreements, except for those agreements involving direct University financial obligations or programs not previously approved, has been delegated to the Chancellor with subsequent redelegation to the: 
     
    • Executive Vice Chancellor & Provost; 
       
    • Vice Chancellor and Associate Vice Chancellors of Medical Sciences and Hospital System; 
       
    • Provost of the College of Letters and Science; 
       
    • Dean and Senior Associate Dean of the School of Medicine; 
       
    • Deans of the Schools of Dentistry, Nursing, Public Health, Public Affairs, Arts and Architecture, Theater, Film and TV, Education and Information Studies, Law, Henry Samueli School of Engineering & Applied Science, Anderson Graduate School of Management; 
       
    • Dean Continuing Education & Extension 
       
  2. The aforementioned delegatees are responsible for drafting, negotiating, executing, coordinating and administering all affiliation agreements, except those described as follows: 
     
    • agreements involving a commitment to a program not previously approved; 
       
    • agreements with a direct financial commitment by the University.

    Such agreements are outside the campus delegation and are to be forwarded to the Office of the President for authorization by the Board of Regents and execution by the Secretary of The Regents (see Standing Order 100.4(dd)(5). 
     
  3. Any substantive deviations from the Standard Affiliation Agreements of June 27, 1997 and May 19, 1999 as well as agreements specifically approved in 1980 for the Schools of Public Policy and Social Research, Public Health, Nursing, Arts & Architecture, Health Sciences (facilities for placement of non-UCLA students), and Continuing Education & Extension must be reviewed and approved by the Office of General Counsel, and when necessary, by the Office of Health Affairs. Any other, non-standard, proposed agreements must be reviewed for legal form by Campus Counsel or, when Regental approval is required, for legal form by the Office of the General Counsel.

    The Standard Affiliation Agreements and transmittal letters are attached to this policy. The specific affiliation agreements for the Schools of Public Policy and Social Research, Public Health, Nursing, Arts & Architecture, Health Sciences (facilities for placement of non-UCLA students), and Continuing Education & Extension are on file in each of those schools. 

  4. When UCLA students are to be trained by an organization other than the University of California, personnel responsible for the training are to be appointed to the faculty of the University as appropriate (see Academic Regulation 750). 
     
  5. The respective schools, Medical Sciences, and University Extension will develop guidelines for review and approval of affiliation agreements.

V. ATTACHMENTS

 

A. Standard Affiliation Agreement

B. Standard Affiliation Agreement (Short Form)

 

 ISSUING OFFICER

 

 /s/ Wyatt R. Hume

 

 

 Executive Vice Chancellor

 

 

 

 




Questions should be directed to the Contact for the Responsible Office identified at the top of this procedure.


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