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UCLA Administrative Policies & Procedures

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Sortable List of All APPs
APP   
Title
Status
Responsible Dept
Contact

Pol     

62
 

Daily Facility Use Fees for Non-University Organizations Sponsored by a Campus Department         

  Superseded

Events Office  


Pol     

106
 

Visiting Dignitaries         

  Active

Special Events  


Pol     

110
 

Use of the University's Names, Seals, and Trademarks         

  Active

AdminVC Ofc  


Pol     

112
 

Naming of University Facilities and Organizational Units for Individuals         

  Active

APC  


Proc     

112.1
 

Requests to Name a Campus Facility in Honor of an Individual      

  Active

APC   


Pol     

113
 

Memorial and Honorific Objects         

  Active

CP Dsgn Svcs  


Pol     

115
 

Display of Flags         

  Active

FM  


Proc     

115.1
 

Lowering of University Flag to Half-Mast (Upon Death of Employee or Elected Student Official)      

  Active

FM   


Pol     

120
 

Legal Processes - Summonses and Complaints, and Subpoenas         

  Active

CFS  


Proc     

120.1
 

Producing Records Under Subpoena Duces Tecum and Deposition Subpoenas      

  Active

CFS   


Pol     

125
 

Offer of Monetary Rewards in Criminal Investigations         

  Active

UCLA Police  


Proc     

130.3
 

Miscellaneous Property Insurance: Securing Coverage and Submitting Claims      

  Superseded

OIRM  


Pol     

131
 

Weapons on University Property         

  Active

UCLA Police  


Pol     

132
 

Workplace Violence Prevention         

  Active

CHR  


Pol     

135
 

Pets on Campus         

  Active

EH&S  


Pol     

136
 

Reporting Child Abuse and Neglect         

  Active

EVC Ofc  


Pol     

140
 

UCLA Awards and Honors         

  Active

Special Events  


Pol     

150
 

Conflict of Interest         

  Active

Legal Affairs/Campus Counsel  


Pol     

160
 

Faculty, Staff, or Student Death Response and Reporting         

  Active

CHR  


Proc     

160.1
 

Employee Death Reporting      

  Active

CHR   


Proc     

160.2
 

Student Death Response and Reporting      

  Active

Dean of Students   


Pol     

190
 

UCLA Support Groups         

  Superseded

Ext Aff - Compl & Support Grps  


Pol     

191
 

Mass Gift and Membership Solicitations         

  Active

Ext Aff - Compl & Support Grps  


Pol     

192
 

Soliciting, Accepting, and Returning Gifts         

  Active

Planned Gift Svcs  


Pol     

193
 

Allocation and Reallocation of Gifts         

  Active

Planned Gift Svcs  


Proc     

210.1
 

Student Debt Grievances      

  Active

Dean of Students  


Pol     

220
 

Disclosure of Information from Student Records         

  Active

Registrar's Office  


Proc     

220.1
 

Student Grievances Regarding Violations of FERPA or University Policies on Privacy Rights Applying to Disclosure or Content of Student Records      

  Active

Dean of Students   


Proc     

230.1
 

Student Grievances Regarding Violations of Anti-Discrimination Laws or University Policies on Discrimination      

  Active - Pending Revision

Dean of Students  


Proc     

230.2
 

Student Grievances Regarding Violations of Anti-Discrimination Laws or University Policies on Discrimination on Basis of Disability      

  Active

Dean of Students  


Pol     

240
 

Investigating Allegations of Student Conduct that Negatively Impacts Campus Climate         

  Active

Equity, Div & Incl  


Pol     

300
 

University Insurance and Risk Management         

  Active

OIRM  


Proc     

300.1
 

General, Auto and Employment Practices Liability Insurance, Claims and Lawsuits      

  Active

OIRM   


Proc     

300.2
 

University Property Insurance, Securing Coverage and Reporting Claims      

  Active

OIRM   


Proc     

300.3
 

University Owned or Leased Motor Vehicles: Physical Damage Insurance, Coverage, Accident Reporting, and Claims Procedures      

  Active

OIRM   


Proc     

300.4
 

Fine Arts and Collections Insurance      

  Active

OIRM   


Proc     

300.5
 

Transit Insurance, Securing Coverage and Reporting Claims      

  Active

OIRM   


Pol     

303
 

Professional Medical Malpractice and Liability Coverage         

  Under Review

Med Ctr Risk Mgmt  


Proc     

303.1
 

Medical Malpractice Suit Settlement      

  Under Review

Med Ctr Risk Mgmt   


Pol     

305
 

Workers' Compensation Rate Additive Program         

  Active

OIRM  


Proc     

305.1
 

Workers' Compensation Rate Additive Program Funding Guidelines      

  Active

OIRM   


Pol     

310
 

UCLA Mail Services         

  Active

MDDS  


Proc     

310.1
 

Mail Services (Campus, U.S., and International Mail)      

  Active

MDDS   


Proc     

310.5
 

Messenger Service      

  Active

MDDS   


Proc     

310.6
 

Ordering Postage Stamps and Stamped Post Cards      

  Active

MDDS   


Pol     

311
 

Access to and Use of University Mailing Lists         

  Active

MDDS  


Pol     

313
 

Prevention of Identity Theft         

  Active

CFS  


Pol     

314
 

Payment Card Processing Standards         

  Active

Student Acctg  


Pol     

315
 

Mail & Document Services - Document Services         

  Active

MDDS  


Pol     

316
 

BruinPost Messaging Service         

  Active

MDDS  


Proc     

320.1
 

Use of University Rental Pool Vehicles      

  Active

Fleet & Transit  


Pol     

340
 

Sales and Service Activities         

  Active

APB  


Proc     

340.1
 

Establishing and Updating Sales and Service Activities and Service Enterprises      

  Active

APB   


Proc     

340.2
 

Equipment Use Rate and Depreciation Guidance      

  Active

APB   


Proc     

340.3
 

Sales & Service Activities with External Rates That include a Mark-up over Cost      

  Active

APB   


Pol     

345
 

Short Term Investment Pool (STIP) Income on Gifts, Grants, and Endowments         

  Active

APB  


Pol     

347
 

Recovery of Operating Costs from Private Gifts         

  Active

APB  


Proc     

348.1
 

Student Sponsorship; Agreements, Billing, and Collection of Fees      

  Active

Main Cashier   


Pol     

350
 

Telecommunication Systems Services         

  Active

IT Svcs  


Proc     

350.1
 

Telephone and Voice Related Services      

  Active

IT Svcs   


Proc     

350.2
 

Campus Directories      

  Active

IT Svcs   


Proc     

350.3
 

Use of University Wire Services (Telegram, Mailgram, Cablegram, Telex and TWX)      

  Rescinded

IT Svcs   


Proc     

350.4
 

Two-Way Radio Services      

  Active

IT Svcs   


Proc     

350.5
 

Telephone Answering Systems and Services      

  Rescinded

IT Svcs   


Proc     

350.6
 

Campus Backbone Network (CBN)      

  Active

IT Svcs   


Proc     

350.7
 

Community Antenna Television System (CATV)      

  Active

IT Svcs   


Pol     

360
 

Internal Control Guidelines for Campus Departments         

  Active

CFS  


Proc     

360.1
 

Misappropriation of University Assets by University Academic, Staff and Student Employees      

  Active

A&AS   


Pol     

361
 

Cash Handling Safety and Security         

  Active

Main Cashier  


Proc     

380.1
 

Substantiation of Salary and Wage Charges to U.S. Government Contracts and Grants      

  Under Review

EFM   


Proc     

380.2
 

Closing Out Contract and Grant Accounts to Facilitate Preparation of Final Reports of Expenditures      

  Under Review

EFM   


Pol     

401
 

Minimum Security Standards for Network Devices         

  Active

IT Svcs  


Pol     

403
 

UCLA Logon ID Security Standards         

  Active

IT Svcs  


Pol     

404
 

Encryption of Electronically Stored Personal Information         

  Active

IT Svcs  


Pol     

410
 

Nonconsensual Access to Electronic Communications Records         

  Active

OIT  


Pol     

411
 

Registration and Use of UCLA Domain Names         

  Active

Communications  


Pol     

420
 

Breaches of Computerized Personal Information         

  Active

IT Svcs  


Pol     

455
 

UCLA Email Policy and Guidelines         

  Under Review

OIT  


Pol     

464
 

Online Copyright Infringement Liability Limitation         

  Under Review

OIT  


Pol     

510.2
 

Preparing and Routing Interdepartmental Recharge Requests         

  Rescinded

Corp Acctg  


Proc     

511.1
 

Payroll Expenditure Transfer (Form UPAY 646-4)      

  Rescinded

Payroll   


Proc     

511.2
 

Preparing and Routing the Non-Payroll Expenditure Adjustment Request      

  Rescinded

Corp Acctg   


Pol     

540.1
 

Approval of Expenditures for Memberships in Scholarly and Professional Organizations         

  Rescinded

Corp Acctg  


Pol     

541
 

Official Entertainment Policy         

  Rescinded

CFS  


Proc     

541.1
 

Official Entertainment Procedure      

  Rescinded

CFS   


Pol     

542
 

Policy Governing Travel         

  Rescinded

CFS  


Proc     

542.1
 

Accounting for Travel Expenses      

  Rescinded

CFS   


Pol     

550
 

Official Documentation Supporting Financial Transactions         

  Rescinded

Corp Acctg  


Pol     

570
 

Attendance Records, Time Reports and Leave Records for Academic and Staff Personnel         

  Rescinded

Payroll  


Proc     

570.1
 

Transfer of Vacation and Sick Leave Accruals      

  Rescinded

Payroll   


Pol     

601.1
 

Inspection of Employment Contracts         

  Rescinded

CHR  


Pol     

602
 

Federal Privacy Act - Notices Regarding Social Security Numbers         

  Active

CHR  


Pol     

603
 

Privacy of and Access to Information (Legal Requirements)         

  Active - Pending Revision

CFS  


Proc     

603.1
 

Privacy of and Access to Information (Collection, Disclosures, Amendments, and Inventory)      

  Active

CFS   


Pol     

610
 

Visa Requests for Alien Appointees         

  Under Review

Dashew Ctr  


Proc     

610.1
 

Certificate of Eligibility for Exchange Visitor (J-1) Status Visa      

  Under Review

Dashew Ctr   


Proc     

610.2
 

Temporary Worker (H-1) Visa      

  Under Review

Dashew Ctr   


Proc     

610.3
 

Obtaining Permanent Resident Status for Alien Appointees      

  Under Review

Dashew Ctr   


Proc     

615.1
 

Employee Driving Records      

  Active

Fleet & Transit   


Proc     

620.1
 

Whistleblower Retaliation Complaints      

  Active

APC   


Proc     

625
 

Removal and Moving Expenses      

  Rescinded

Procurement   


Pol     

630
 

Sexual Harassment         

  Superseded

CHR  


Proc     

630.1
 

Responding to Reports of Sexual Harassment      

  Rescinded

Sexual Hrsmnt Prev Ofc   


Proc     

640.1
 

Jury Service (Academic and Staff Personnel)      

  Active

CHR   


Pol     

660
 

Conflict of Interest         

  Superseded

AdminVC Ofc  


Proc     

661
 

Reporting the Personal Value of Goods or Services Provided to University Employees      

  Rescinded

Corp Acctg   


Pol     

661
 

Policy on Exchanging University-Owned Goods or Services for In-Kind Contributions         

  Rescinded

Corp Acctg  


Pol     

720
 

Acquisition, Control, and Disposal of Property Owned or in the Custody of the University         

  Rescinded

Equip Mgmt  


Proc     

720.2
 

Acquisition and Disposal of Surplus and Salvage University Property      

  Active

Equip Mgmt   


Proc     

720.5
 

Equipment Screening Procedure      

  Rescinded

Equip Mgmt   


Pol     

740
 

Purchasing Goods and Services         

  Active

Procurement  


Proc     

740.1
 

Low-Value Purchases      

  Superseded

Procurement   


Proc     

740.2
 

Acquisition of Consumable Supplies Through the Storehouse "ADVANTAGE" Program      

  Rescinded

Procurement   


Pol     

741
 

Low-Value Purchases         

  Active

Purchasing  


Pol     

741.1
 

Computer System Acquisition         

  Rescinded

Procurement  


Proc     

741.1
 

Computer System Acquisition      

  Rescinded

Procurement   


Pol     

742
 

Acquisition of Works of Art, Antiquities, and Artifacts         

  Active - Pending Revision

Procurement  


Proc     

742.1
 

Acquiring Works of Art, Antiquities, and Artifacts      

  Active - Pending Revision

Procurement   


Proc     

742.2
 

De-acquisition of Works of Art by Sale or Exchange      

  Active - Pending Revision

Procurement   


Pol     

743.1
 

Procurement of Micrographic Equipment         

  Rescinded

Procurement  


Proc     

743.1
 

Procurement of Micrographic Equipment      

  Rescinded

Procurement   


Pol     

744
 

Office Furnishings & Non-Standard Furniture (Carpeting, Draperies, Window and Wall Coverings, & Partitions)         

  Under Review

Procurement  


Proc     

744.1
 

Requests for Office Furnishings and Non-Standard Furniture (Rugs or Carpeting)      

  Rescinded

Procurement   


Proc     

745.1
 

Acquisition of Vehicles and Vessels      

  Active

Fleet & Transit   


Pol     

810
 

Tobacco-Free Environment         

  Active

EH&S  


Pol     

811
 

Environmental Health and Safety          

  Active

EH&S  


Proc     

815.1
 

Requesting Facilities Management Services      

  Active

FM   


Proc     

820.1
 

Response to Initiation of Cal/OSHA Safety Inspection-Investigation      

  Active

EH&S   


Pol     

825
 

Key Administration and Control         

  Active

FM  


Proc     

825.1
 

Building Entrance Keying and Control      

  Active

FM   


Proc     

840.1
 

Directory Boards      

  Active

FM   


Proc     

850.1
 

Placement of Temporary Structures on the UCLA Campus      

  Active

Events Office   


Pol     

860
 

Extracurricular Use of University Facilities         

  Active

Events Office  


Proc     

860.1
 

Scheduling Campus Facilities and Services for Cultural, Educational, and Recreational Events      

  Under Review

Events Office   


Proc     

860.2
 

Security Arrangements for Special Visitors      

  Active

UCLA Police   


Pol     

863
 

Filming and Photography on Campus         

  Active

Events Office  


Pol     

870
 

General Assignment Classroom Scheduling         

  Active

Registrar's Office  


Pol     

880
 

Assignment and Management of Campus Space         

  Active

Capital Plng & Fin  


Proc     

880.1
 

Requests for Additional Space or Modifications to Existing Space      

  Active

Capital Plng & Fin   


Proc     

880.2
 

Requests for Off-Campus Real Property Leasing      

  Active

Real Estate Office   


Pol     

890
 

Gender Inclusive Facilities         

  Active

FM  


Pol     

900
 

Principal Investigator Eligibility         

  Active

Ofc VC Rsrch  


Pol     

905
 

Research Laboratory Personal Safety and Protective Equipment         

  Active

EH&S  


Pol     

907
 

Safe Handling of Particularly Hazardous Substances         

  Active

EH&S  


Pol     

910
 

Management of Sponsored Projects         

  Active

Rsrch Admin  


Proc     

910.1
 

Approval and Submission of Contract and Grant Proposals      

  Active - Pending Revision

Rsrch Admin   


Proc     

910.2
 

Notification and Prior Approval Requirements for Grants Under the Federal Demonstration Project (FDP)      

  Active - Pending Revision

Rsrch Admin   


Pol     

911
 

Recovery of Indirect Costs on Research, Training, and Public Service Programs         

  Rescinded

Rsrch Admin  


Pol     

913
 

Disposition of Unexpended Balances in Fixed Rate and Fixed Price Contracts and Nonrefundable Grants         

  Active

Rsrch Admin  


Pol     

915
 

Clinical Studies Coverage Analysis         

  Active

Dean's Ofc DGSOM  


Proc     

915.1
 

Interim Procedure on Pricing for Budgeting and Contracting of Clinical Studies      

  Active

Dean's Ofc DGSOM   


Pol     

920
 

Expenditure or Commitment of Funds Against Contracts and Grants Prior to Receipt of An Executed Award         

  Active - Pending Revision

Rsrch Admin  


Pol     

921
 

Accepting Support for Research from Nongovernmental Organizations         

  Active

Rsrch Admin  


Pol     

925
 

Financial Conflicts of Interest in Research         

  Active

Rsrch Admin  


Proc     

925.1
 

Disclosing Financial Interests in Non-Governmental Donors of Gifts      

  Active

Rsrch Admin   


Proc     

925.2
 

Disclosing Financial Interests in Non-Governmental Sponsors of Contracts, Grants, and Material Transfer Agreements for Research      

  Active

Rsrch Admin   


Proc     

925.3
 

Disclosing Financial Interests Related to Federally Sponsored Research Projects (except Public Health Service)      

  Active

Rsrch Admin   


Pol     

926
 

Public Health Service Regulations on Objectivity in Research         

  Active

Research Policy and Compliance  


Proc     

930.1
 

Institutional Prior Approval System for PHS Grants      

  Rescinded

Rsrch Admin   


Proc     

930.2
 

Organization Prior Approval System (OPAS) for NSF Grants      

  Rescinded

Rsrch Admin   


Pol     

940
 

Securing the Services of Independent Consultants         

  Under Review

Procurement  


Proc     

940.1
 

Securing the Services of Independent Consultants      

  Under Review

Procurement   


Proc     

940.2
 

Amending an Independent Consultant Agreement      

  Under Review

Procurement   


Pol     

950
 

Patent Policy         

  Rescinded

Rsrch  


Proc     

950.1
 

Reporting of Inventions      

  Under Review

Rsrch   


Proc     

950.2
 

Distribution of the Research Allocation Portion of Net License Income      

  Active

Rsrch   


Pol     

960
 

Copyright Policy         

  Rescinded

Rsrch  


Proc     

960.1
 

Agreement Related to Copyrightable Materials      

  Under Review

Rsrch   


Proc     

960.2
 

Disposition of Royalty and Other Income from Materials Copyrighted by the University      

  Under Review

Rsrch   


Pol     

963
 

Reproduction of Copyrighted Materials for Teaching and Research         

  Rescinded

Chancellor's Ofc  


Pol     

965
 

Ownership of Creative Work Submitted by Students         

  Active

APC  


Pol     

970
 

Affiliation Agreements         

  Active

Legal Affairs/Campus Counsel  


Proc     

970.1
 

Review and Approval of Affiliation Agreements      

  Rescinded

Chancellor's Ofc   


Pol     

980
 

University International and Exchange Agreements         

  Active

Intl Inst  


Pol     

990
 

Use of Laboratory Animal Subjects in Research         

  Active

OARO  


Pol     

991
 

Protection of Human Subjects in Research         

  Active

OHRPP  


Pol     

992
 

Research Involving Recombinant DNA Molecules         

  Active

EH&S  


Pol     

993
 

Responding to Allegations of Research Misconduct         

  Active

Ofc VC Rsrch  


Proc     

993.1
 

Integrity in Research: Responding to Allegations of Misconduct in Science      

  Superseded

Rsrch Admin   


Pol     

994
 

Radiation Safety         

  Active

Rad Safety Ctes  


Proc     

994.1
 

Radiation-Producing Equipment      

  Active

RSC's   


Proc     

994.2
 

Volunteers and Visitors in Non-Clinical Radiation Use Areas      

  Active

Rad Safety Ctes   


Pol     

995
 

Dual Use Research of Concern (DURC)         

  Active

Rsrch Admin  


Pol     

996
 

Chemical and Physical Research Safety         

  Active

Rsrch Admin  


Pol     

1020.1
 

Student Certificates of Disability         

  Rescinded

OSD  


Proc     

1110.1
 

Approval for Use of Laboratory Animal Subjects      

  Rescinded

OARO   


Proc     

1110.2
 

Acquisition of Laboratory Animal Subjects      

  Rescinded

OARO   


Proc     

1110.3
 

Annual Report to U.S. Department of Agriculture - Animal Subjects Used in Actual Research or Experimentation      

  Rescinded

OARO   


Pol     

1210
 

UCLA Endowed Chairs         

  Rescinded

Chancellor's Ofc  

© UC Regents