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UCLA Administrative Policies & Procedures

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Frequently Asked Questions


What are Administrative Policies & Procedures?
The APPs are a compendium of campus administrative policies and procedures applicable generally to UCLA faculty, staff and students. APPs supplement broader policy statements of the University in the administrative area or adapt general policy directives to local circumstances. Well-formulated policy statements, implementation procedures or general guidance documents promote consistent and fair business practices, improve organizational communication, reduce organizational risk and exposure, and contribute generally to satisfying the overall internal control requirements of the University.

Do Adminstrative Policies & Procedures comprise all of the policies at UCLA?
No, many important campus and UC policies are promulgated elsewhere and are accessible via the UCLA Policies & Delegations Web Site.

Who is responsible for the Administrative Policies and Procedures?
The Responsible Department, listed at the top of each APP, designates a Responsible Policy Officer who is responsible for the content and administration of that policy/procedure. The Manager, Administrative Policies & Delegations coordinates with Responsible Departments in the review, update, rescission, and publication of APPs.

Whom do I contact if I have questions about a particular Administrative Policy/Procedure? See the APP List to find out who the contact is for a given policy/procedure. More general questions about APPs can be referred to the Manager, Administrative Policies & Delegations.

When are new policies added?
New APPs generally arise from requirements imposed on the campus by the legislature or by the UC Office of the President. They may also enable a department to provide guidance or control in a specific area applicable to all campus entities. Such policies and procedures may be added to the compendium of Administrative Policies & Procedures.

What is the process for drafting a new policy?
A department that wishes to sponsor a new APP should consult with other affected campus departments and staff to develop a well-rounded draft. The draft should be submitted to the Manager, Administrative Policies & Delegations who will determine the level of review needed, recommend revisions and reformatting as an APP and, upon completion of the review, forward a final version to the appropriate Issuing Officer for approval.

Who can modify an existing Administrative Policy or Procedure?
The sponsoring department for the given APP should contact the Manager, Administrative Policies & Delegations if it is interested in revising a policy or procedure. The authority to supersede or rescind an existing APP ultimately rests with the APP's Issuing Officer.

How current is a given APP?
Each APP has an Effective Date identified at the top of the APP. APPs are reviewed periodically to ensure that they are still up-to-date. If such a review has taken place since the APP was published/revised, the most recent review date is listed adjacent to the effective date.

Where can I find a listing that includes all policies pertaining to UCLA?
Many, but not all policies and procedures affecting UCLA can be found via the UCLA Policies & Delegations Web Site.

What are Delegations of Authority?
UCLA Delegations of Authority (UCLA DAs) convey significant authority and responsibility from one campus official to one or more other campus officials. DAs are intended to provide unambiguous statements of action that may be taken by the delegatee(s) or assign administrative responsibility within specified parameters. The delegated authority resides with the current incumbent in the position, which may not be the individual to whom the delegation was orignally issued. In this way, the authority remains with the position and is assumed by subsequent incumbents.

 

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